“How do I improve engagement with my customer education content?” This is one of the most common questions faced by Customer Training programs after they have launched their first coursework. This article will describe some important questions to ask to figure out why your learning content isn’t catching fire with your customers and define the associated KPIs to use as you enact improvements.
The Content Fire Triangle:
What is the Learning Content Fire Triangle?
You might recall from science class that a fire needs three things to survive: Fuel, Oxygen, and a Spark. They call this “the first triangle.” If you remove one of these three elements, you won’t have any fire. It won’t matter how much dry wood you have at your campsite, without a spark, you’ll have nothing to eat but cold beans.
Customer Education content works the same way. Creating an article or course alone doesn’t necessarily make it functional or useful. Often Instructional Designers and Training Program Managers will neglect one or more of the components of the Content Fire Triangle and then find that few (if any) learners engage with the content.
I’ll use an example use case that illustrates this point. I’m sure you’ve been in this situation at least once professionally:
You’re in a meeting. A challenge has been identified and someone announces that the challenge has already been solved in the past [insert a hint of snark in the person’s tone]. The person explains how this solution was built by their team and has been around for years. Despite the existence of the solution, regardless of whether it is useful or not, no one else in the room is aware of its existence.
In this case, the content never “caught fire” because no one knew it existed. Despite the work involved in creating the solution, it effectively didn’t exist, which means that it may well have not been created at all. That is the definition of wasted effort.
To make your content catch fire you need to ensure you have all three elements of the Content Fire Triangle:
Content must exist
Content must be discoverable
Content must be understandable & useful
Unless you can answer “yes” to all three of these conditions, your Customer Education engagement levels will likely be challenged.
Let’s look at these three aspects in detail, as well as the KPIs used to measure them.
1. Your learning content must exist
This is the most obvious part of the Content Fire Triangle and it is unfortunately where many program managers stop. Simply building training content is a great first step, but it isn’t sufficient on its own. This is similar to the example I used above where a resource is created but little or no thought is given on how to make it discoverable to the intended users.
You may be thinking: Okay, this article just got stupid. The author must think I am a pigeon.
First off, this site has been pigeon-free since 2019 (note the pokey things on all the window ledges).
Secondly, there is actually a practical answer to the question “does my learning content exist?” You may be surprised, but In many cases, the answer is actually “no.”
Here is a very important exercise for anyone managing a Knowledge Base or creating content for an LMS:
How to evaluate your knowledge content coverage
Open your company’s application
Click into every publicly accessible page in the application
Screenshot or print out every page
Number every unique feature or functional element on all the pages
Create a spreadsheet with four columns
Write all of these features & functions in the first column, each in their own cell
Write the index number next to the respective feature or function in the second column
Now open your knowledge base & review each article
In the third column of your spreadsheet, put a “1” next to every feature that has an article with specific instructions on how to use that feature or function
Now open your LMS or video library
In the fourth column, mark a “1” in the row associated with each feature or function if descriptive LMS or video content exists for that feature or function
What you’ll likely uncover is that very few of the features that customers potentially interact with have any educational content associated with them at all. For most companies, there just isn’t a lot of wood to throw on the campfire.
So let’s turn this into a KPI. There are a few versions:
Content coverage KPIs
The first version is simply to SUM the number of 1’s in column 3, and then divide that by the total count of features in column 1. That is your “coverage percentage.” In a perfect world, you’d have 100% coverage of all features.
% coverage of valuable content
A variant on the first KPI is to add another column, name it high-value, and mark a “1” next to any feature that drives adoption or stickiness with customers (See this article about how to measure Customer Education). Now do the math to determine what percent of these high-value features have content associated with them.
2. Your content must be discoverable
The next part of the Content Fire Triangle is discoverability. The definition of “discoverable” is going to be slightly different depending on the audience, but it tends to be related to a few ways that people find your content:
Let’s start with the first two: Search & Browse.
Search & Browse
Search can mean either “findable when I search Google” or “shows up with I search your knowledge content.” A good example of the latter is when using a Knowledge Base like Zendesk. That platform has a very robust search function that displays results based on the title of the article, subheadings, and any tags you’ve used.
Browse in this case refers to when someone goes to your Knowledge Base or LMS and starts clicking around to find content. You’ve organized your content in such a way that a person will naturally understand where to look and as they dig into your folder structure, they eventually find exactly what they are looking for.
Both of these first two types of discovery are functions of your Information Architecture. That is, the way you have your content organized, titled, and tagged. These are general attributes of good information architecture:
Article & course titles are concise and descriptive
The top-level folder structure is simple & limited
Sub-folder levels are clearly aligned to feature areas or tasks
Little or no duplication of content
Tags or Labels are agreed upon and used consistently
If you don’t have a good Information Architecture, then people likely won’t be able to find your most valuable content. They might visit your Knowledge Base but not find anything of value, even though it may actually exist, for example.
A bad Information Architecture can negate the efforts you put into content creation. You could inadvertently starve your fire of oxygen by making it unable to be found.
The most common culprit related to discoverability is a poorly designed Information Architecture. However, not planning any promotion is another related shortcoming that can inhibit people from finding & using your valuable content.
Customer Education should be seen by an organization as a product. Just like when launching a new feature, marketing should be involved in helping get the word out. Too often the training program manager operates as a one-person business, doing everything from content production to driving traffic.
A way to resolve this is by involving more executive stakeholders and planning learning content further in the future. This allows marketing to become involved and add learning content launches to their roadmap. Marketing can’t be an afterthought. Treating marketing as something that happens at the end of a process is a great way to ensure it never gets done.
To determine if your learning content is Discoverable, try using some of these KPIs:
Pageviews of your knowledge content
This is the most simplistic view of discoverability. The question you can answer with this metric is: Am I able to get more visits to my content. This is effectively asking “are my improvements in discoverability having a positive impact?”
Most content management systems provide page view or visitor analytics in their native reporting solutions. However, you will likely need to set up Google Analytics to get a deeper insight into the discoverability of your content.